Last modified: 20 August 2019
1. Introduction
1.1 We are committed to safeguarding the privacy of [our website visitors and service users].
1.2 This policy applies where we are acting as a data controller with respect to the personal data of [our website visitors and service users]; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of [our website and services], we will ask you to consent to our use of cookies when you first visit our website.
1.4 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can [specify whether you would like to receive direct marketing communications and limit the publication of your information]. You can access the privacy controls via [https://www.playmaps.co.uk/privacy-policy].
1.5 In this policy, “we”, “us” and “our” refer to [Playmaps®].[ For more information about us, see Section 13.]
2. Credit
2.1 This document was created using a template from SEQ Legal (https://seqlegal.com/free-legal-documents/privacy-policy).
3. How we use your personal data
3.1 In this Section 3 we have set out:
(a) the general categories of personal data that we may process;
(b) [in the case of personal data that we did not obtain directly from you, the source and specific categories of that data];
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
3.2 We may process [data about your use of our website and services] (“usage data”). The usage data may include [your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use, when you register on our website, place an order, subscribe to a newsletter, respond to a survey, fill out a form, Use Live Chat or enter information on our website, provide us with feedback on our products or services]. The source of the usage data is [our analytics tracking system]. This usage data may be processed [for the purposes of analysing the use of the website and services]. The legal basis for this processing is [consent] OR [our legitimate interests, namely [monitoring and improving our website and services]] OR [[to follow up with our users after correspondence (live chat, email or phone inquiries); to administer a contest, promotion, survey or other site feature; to quickly process your transactions; to ask for ratings or reviews of services and products]].
3.3 We may process [your website user account data] (“account data”).[ The account data may [include your name and email address].][ The source of the account data is [you or your employer].] The account data may be processed [for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you.] The legal basis for this processing is [consent] OR [our legitimate interests, namely [the proper administration of our website and business]] OR [the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract] OR [[specify basis]].
3.4 We may process [information that you post for publication on our website or through our services] (“publication data”). The publication data may be processed [for the purposes of enabling such publication and administering our website and services]. The legal basis for this processing is [consent] OR [our legitimate interests, namely [the proper administration of our website and business]] OR [the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract].
3.5 We may process [information contained in any enquiry you submit to us regarding goods and/or services, when ordering or registering on our website, by entering your first and last name and/or email address and/or postcode and/or phone number and/or other details to help you with your experience] (“enquiry data”). The enquiry data may be processed [for the purposes of offering, marketing and selling relevant goods and/or services to you]. The legal basis for this processing is [consent] OR [our legitimate interests, namely [the proper administration of our website and business]] OR [the performance of a contract between you and us and/or the taking steps, at your request, to enter into such a contract].
3.6 We may process [information relating to transactions, including purchases of goods and/or services, that you enter into with us and/or through our website] (“transaction data”).[ The transaction data may include [your contact details, your card details and the transaction details].][ The source of the transaction data is [you and/or our payment services provider].] The transaction data may be processed [for the purpose of supplying the purchased goods and/or services and keeping proper records of those transactions]. The legal basis for this processing is [the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract; providing that, if you are not the person contracting with us, the legal basis for this processing is our legitimate interests, namely [the proper administration of our website and business]].
3.7 We may process [information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters] (“notification data”). The notification data may be processed [for the purposes of sending you the relevant notifications and/or newsletters]. The legal basis for this processing is [consent] OR [our legitimate interests, namely [communications with our website visitors and service users]] OR [the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract].
3.8 We may process [identify general category of data].[ This data may include [list specific items of data].][ The source of this data is [identify source].] This data may be processed for [specify purposes]. The legal basis for this processing is [consent] OR [our legitimate interests, namely [monitoring and improving our website and services]] OR [the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract].
3.9 We may process [any of your personal data identified in this policy] where necessary for [the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure]. The legal basis for this processing is our legitimate interests, namely [the protection and assertion of our legal rights, your legal rights and the legal rights of others].
3.10 We may process [any of your personal data identified in this policy] where necessary for [the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice]. The legal basis for this processing is our legitimate interests, namely [the proper protection of our business against risks].
3.11 In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process [any of your personal data] where such processing is necessary[ for compliance with a legal obligation to which we are subject, or] in order to protect your vital interests or the vital interests of another natural person.
3.12 Please do not supply any other person’s personal data to us, unless we prompt you to do so.
4. Providing your personal data to others
4.1 We may disclose [your personal data] to [our insurers and/or professional advisers] insofar as reasonably necessary for the purposes of [obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure].
4.2 [Your personal data held in our website database] OR [[Identify personal data category or categories]] will be stored on the servers of our hosting services providers[ identified at [https://www.playmaps.co.uk/] and [https://playmaps.co.uk/]].
4.3 We may disclose [specify personal data category or categories] to [our suppliers or subcontractors][ identified at [https://www.playmaps.co.uk/] and [https://playmaps.co.uk/]] insofar as reasonably necessary for [monitoring and improving their services].
4.4 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.[ We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.]
5. International transfers of your personal data
5.1 In this Section 5, we provide information about the circumstances in which your personal data may be transferred to [countries outside the European Economic Area (EEA)].
5.2 You acknowledge that [personal data that you submit for publication through our website or services] may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
6. Retaining and deleting personal data
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 We will retain your personal data as follows:
(a) [usage data will be retained for a minimum period of [3 months] following the date of collection, and for a maximum period of [12 months] following that date];
(b) [account data will be retained for a minimum period of [3 months] following the date of closure of the relevant account, and for a maximum period of [12 months] following that date];
(c) [publication data will be retained for a minimum period of [3 months] following the date when the relevant publication ceases to be published on our website or through our services, and for a maximum period of [12 months] following that date];
(d) [enquiry data will be retained for a minimum period of [3 months] following the date of the enquiry, and for a maximum period of [12 months] following that date];
(e) [transaction data will be retained for a minimum period of [3 months] following the date of the transaction, and for a maximum period of [12 months] following that date];
(f) [notification data will be retained for a minimum period of [3 months] following the date that we are instructed to cease sending the notifications, and for a maximum period of [12 months] following that date (providing that we will retain notification data insofar as necessary to fulfill any request you make to actively suppress notifications)]; and
(g) [[data category] will be retained for a minimum period of [3 months] following [date of collection], and for a maximum period of [12 months] following [date of collection]].
[additional list items]
6.4 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
7. Your rights
7.1 In this Section 7, we have listed the rights that you have under data protection law.
7.2 Your principal rights under data protection law are:
(a) the right to access – you can ask for copies of your personal data;
(b) the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data;
(c) the right to erasure – you can ask us to erase your personal data;
(e) the right to object to processing – you can object to the processing of your personal data;
(f) the right to data portability – you can ask that we transfer your personal data to another organisation or to you;
(g) the right to complain to a supervisory authority – you can complain about our processing of your personal data; and
(h) the right to withdraw consent – to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.
7.3 These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
7.4 You may exercise any of your rights in relation to your personal data [by written notice to us, using the contact details set out below].
8. Tracking and cookie policy
Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use:
(a) Session Cookies. We use Session Cookies to operate our Service.
(b) Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
(c) Security Cookies. We use Security Cookies for security purposes.
(d) We use cookies to remember and process the items in the shopping cart.
(e) We use cookies to Compile aggregate data about site traffic and site interactions in order to offer better site experiences and tools in the future. We may also use trusted third-party services that track this information on our behalf.
For more information about cookies, see our full Cookie policy .
9. Amendments
9.1 We may update this policy from time to time by publishing a new version on our website.
9.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
9.3 We [may] OR [will] notify you of [changes] OR [significant changes] to this policy [by email].
10. Our details
10.1 This website is owned and operated by [Folksmith Ltd].
10.2 We are registered in [England and Wales].
10.3 Our principal place of business is at [35 Kingsland Rd, London, E2 8AA].
10.4 You can contact us:
(a) [by post, to [the postal address given above]];
(b) [using our website contact form]; or
(c) [by email, using [info@playmaps.co.uk]].
11. Data protection officer
11.1 Our data protection officer’s contact details are: [Anastasia Stan, E-mail: info@playmaps.co.uk].
12. Links to other sites
12.1 Our Service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
12.2 We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.
13. CAN SPAM Act
13.1 The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations. We collect your email address in order to:
(a) Send information, respond to inquiries, and/or other requests or questions;
(b) Process orders and to send information and updates pertaining to orders;
(c) Send you additional information related to your product and/or service;
(d) Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.
13.2 To be in accordance with CAN-SPAM, we agree to the following:
(a) Not use false or misleading subjects or email addresses.;
(b) Identify the message as an advertisement in some reasonable way;
(c) Include the physical address of our business or site headquarters;
(d) Monitor third-party email marketing services for compliance, if one is used;
(e) Honor opt-out/unsubscribe requests quickly.
13.3 If at any time you would like to unsubscribe from receiving future emails, you can email us [at: info@playmaps.co.uk] with the subject “UNSUBSCRIBE” and we will promptly remove you from ALL correspondence.
14. Online safety for children
14.1 Although our Service is intended for children, we do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
Contact Us
If you have any questions about our Privacy Policy, please contact us.